Wireless technology has genuinely transformed the modern office, and the humble fax machine has evolved right along with it.
The best wireless fax machine is fundamentally crucial for businesses and home offices that require the security of faxing without being tethered by cables.
Consequently, selecting a machine with robust wireless connectivity and powerful faxing features provides a seamless and efficient document management solution.
5 Best Wireless Fax Machines
1. Brother MFC-L2750DW Compact Monochrome Laser All-in-One
- From Brother, a brand renowned for its durable and reliable office machines.
- Features a high-speed fax modem (Super G3, 33.6Kbps) for rapid transmission.
- Consequently, this minimizes the time spent waiting for faxes to send or receive.
- Provides a robust 50-sheet capacity auto document feeder (ADF).
- Actively enables multi-page, single-pass duplex (two-sided) faxing, copying, and scanning.
- Designed with versatile wireless connectivity options, including Wi-Fi and Wi-Fi Direct.
- This allows for easy printing and faxing from laptops, smartphones, and tablets.
- Also includes an NFC “touch to connect” feature for added convenience.
- Boasts a large fax memory of up to 500 pages, ensuring no faxes are lost.
- The machine is a monochrome laser printer, offering fast print speeds and low cost-per-page.
- Ideal for busy offices that send and receive a high volume of multi-page faxes.
- Also perfect for users who prioritize speed, efficiency, and low running costs.
- Known for its workhorse reliability and advanced faxing capabilities.
- Represents a top-tier choice for a dedicated, high-volume office workflow.
2. HP OfficeJet Pro 9015e All-in-One Wireless Printer
- From HP, a leading brand in both home and office printing technology.
- Features a 33.6Kbps fax modem for fast and reliable transmissions.
- Provides a 35-sheet auto document feeder for multi-page jobs.
- Actively allows you to send faxes directly from your computer or smartphone via the HP Smart app.
- This feature brings modern convenience to traditional faxing.
- Designed with self-healing Wi-Fi that automatically detects and resolves connectivity issues.
- This actively ensures your connection remains stable and reliable.
- Offers advanced security features, including password-protected printing and basic encryption.
- Boasts a large, intuitive color touchscreen for easy setup and operation.
- Includes 6 months of free ink through the HP Instant Ink subscription service.
- Ideal for small businesses and home offices that need high-quality color printing and faxing.
- Also perfect for users who want a seamless mobile faxing experience.
- Known for its excellent mobile app integration and user-friendly interface.
- Represents a smart, connected, and versatile hub for a modern small business.
3. Canon PIXMA TR8620a All-in-One Printer
- From Canon, a brand respected for its high-quality imaging and printing products.
- Features a built-in 33.6Kbps Super G3 color fax modem.
- Consequently, this allows you to send and receive faxes in both black-and-white and color.
- Provides a 20-sheet auto document feeder for handling multi-page documents.
- Designed with a 5-Color Individual Ink System for excellent document and photo quality.
- Actively supports versatile connectivity, including Wi-Fi and Bluetooth.
- This allows for easy printing and scanning from a wide range of devices.
- Engineered with a large 4.3-inch LCD touchscreen for intuitive control.
- It also includes a convenient built-in SD card slot for direct printing.
- Boasts two-way paper feeding, allowing you to hold plain and photo paper simultaneously.
- Ideal for home offices that need a versatile machine for work documents and creative projects.
- Also perfect for users who need to occasionally fax color documents or photos.
- Known for its superb print quality and versatile, user-friendly features.
- Represents a great all-around choice for a creative and functional home office.
4. Epson WorkForce Pro WF-4830 Wireless All-in-One Printer
- From Epson, a brand that focuses on high-performance, precision printing technology.
- Features a high-speed 33.6Kbps fax modem for efficient document transmission.
- Provides an impressive 50-sheet auto document feeder for large jobs.
- This ADF also supports single-pass, two-sided scanning, copying, and faxing.
- Designed with Epson’s state-of-the-art PrecisionCore Heat-Free Technology.
- Actively delivers sharp text and professional-quality prints at high speeds.
- Engineered with robust wireless connectivity, including Wi-Fi Direct.
- Supports Epson’s full mobile printing suite for easy use from any device.
- Boasts a massive paper capacity with two 250-sheet front trays.
- This 500-sheet total capacity minimizes the need for frequent paper refills.
- Ideal for high-volume office environments that demand speed and paper-handling prowess.
- Also perfect for businesses that need fast, reliable faxing and copying of large documents.
- Known for its incredible speed, large paper capacity, and printing precision.
- Represents a high-performance solution built for workplace productivity.
5. HP ENVY Inspire 7955e All-in-One Printer
- From HP’s ENVY line, which focuses on versatile printers for modern family and home use.
- Features a mobile fax feature integrated directly into the HP Smart app.
- Consequently, this allows you to send secure faxes from your phone, tablet, or computer.
- This modern approach eliminates the need for a dedicated phone line for sending faxes.
- Provides a 35-sheet auto document feeder for scanning and copying multi-page documents.
- Designed to produce high-quality photos and documents with its 2-cartridge ink system.
- Actively supports advanced photo features, including custom two-sided photo printing.
- Engineered with reliable dual-band, self-healing Wi-Fi connectivity.
- This ensures you stay connected and reduces interruptions.
- Includes a 9-month subscription to HP Instant Ink for worry-free printing.
- Ideal for families and home users who need an all-around printer with occasional fax capability.
- Also perfect for those who want the convenience of sending faxes without a landline.
- Known for its excellent photo printing quality and seamless mobile fax feature.
- Represents a modern, family-friendly solution to printing, scanning, and faxing.
Buying Guide
Choosing the best wireless fax machine genuinely means selecting a versatile All-in-One printer that excels at communication; consequently, understanding the key faxing and wireless features is critical to your decision.
The Modern Fax: All-in-One Printers Explained
In 2025, the standalone fax machine is a relic. The functionality has been almost entirely absorbed into All-in-One (AIO) printers that also print, scan, and copy. A “wireless fax machine” is, therefore, an AIO printer with two key components: a built-in fax modem and Wi-Fi connectivity. This integration is highly efficient, saving space and money by combining four office machines into one.
Laser vs. Inkjet: Which is Right for Your Faxing Needs?
The core technology of the printer affects its performance and cost.
Laser Printers (like the Brother MFC series): These use toner instead of ink. They are ideal for high-volume, text-heavy environments.
- Pros: Extremely fast print speeds, very low cost per page, and incredibly sharp, smudge-proof text.
- Cons: Higher upfront cost, and color laser models are very expensive.
- Best For: Offices that primarily fax and print black-and-white documents and prioritize speed and low running costs.
Inkjet Printers (like HP, Canon, Epson): These use liquid ink cartridges. They are versatile and can produce high-quality text and vibrant color images.
- Pros: Lower upfront cost, excellent at printing color graphics and photos.
- Cons: Slower print speeds than laser, and higher cost per page due to ink cartridges.
- Best For: Home offices and small businesses that need the versatility of color printing, scanning, and faxing.
Essential Faxing Features to Look For
Beyond the basic ability to fax, look for these specific features.
Auto Document Feeder (ADF): This is a tray on top of the machine that automatically feeds multiple pages for faxing or scanning. A larger ADF capacity (e.g., 50 sheets) is better for busy offices. Look for “single-pass duplexing” which scans both sides of a page at once.
Transmission Speed: This is measured in kilobytes per second (Kbps). The standard for modern machines is 33.6Kbps (also called Super G3), which transmits a page in about 3 seconds. Avoid any machine with a slower speed.
Fax Memory: This feature stores incoming faxes if the machine runs out of paper or ink. A larger memory (measured in pages) ensures you never miss an important document.
Decoding Wireless Connectivity
“Wireless” means more than just connecting to your Wi-Fi router.
Wi-Fi Direct: This allows you to connect your phone or laptop directly to the printer without needing to go through your office Wi-Fi network, which is convenient for guests.
Mobile Apps: Every major brand (HP Smart, Brother Mobile Connect, etc.) has a powerful app. These apps let you print from your phone, check ink levels, and, crucially, send faxes using your phone’s camera as a scanner. This is a game-changer for mobile productivity.
Cloud Integration: Many models can connect directly to cloud services like Google Drive or Dropbox, allowing you to print documents from the cloud or scan documents directly to it.
Tips
A Phone Line is Still Necessary (Usually)
For a traditional fax machine to receive faxes, it must be connected to a landline phone jack; Consequently, Wi-Fi connectivity is for printing, scanning, and sending faxes from a computer, not for receiving them wirelessly from the phone network. The only exception is modern mobile fax services.
Use the Mobile App
Install your printer’s mobile app on your smartphone immediately; Consequently, this is the easiest way to send a fax of a document you have in your hand, as it turns your phone’s camera into a high-quality scanner.
Secure Your Connection
When setting up your wireless printer on your office network, be sure to use a strong Wi-Fi password; Consequently, this prevents unauthorized users from accessing your machine and potentially sensitive documents.
Understand “Mobile Fax” vs. “Traditional Fax”
Mobile Fax features (like on the HP ENVY) send your document over the internet to a service that then transmits it to the recipient’s fax machine; Consequently, this allows you to send faxes without a phone line, but receiving faxes may still require a dedicated fax number or service.
Position for a Strong Signal
Place your wireless fax machine in a location where it can get a strong, stable signal from your Wi-Fi router; Consequently, this prevents failed transmissions and ensures reliable connectivity for all its functions.
Comparison Table
| Product Name | Type | Fax Speed | ADF Capacity | Key Wireless Feature |
| 1. Brother MFC-L2750DW | Monochrome Laser | 33.6 Kbps | 50-Sheet Duplex | NFC “Touch-to-Connect” |
| 2. HP OfficeJet Pro 9015e | Color Inkjet | 33.6 Kbps | 35-Sheet | Self-Healing Wi-Fi |
| 3. Canon PIXMA TR8620a | Color Inkjet | 33.6 Kbps | 20-Sheet | Color Fax, SD Card Slot |
| 4. Epson WorkForce Pro WF-4830 | Color Inkjet | 33.6 Kbps | 50-Sheet Duplex | PrecisionCore Tech |
| 5. HP ENVY Inspire 7955e | Color Inkjet | N/A (Mobile Fax) | 35-Sheet | Mobile Fax from App |
Export to Sheets
FAQ
Q: Do wireless fax machines still need a phone line? A: Yes, to receive faxes traditionally, a phone line is required. Only mobile fax services can send without one.
Q: Can I send a fax from my email? A: Many AIO printers and fax services offer an “email-to-fax” feature once configured.
Q: What is the difference between a fax and a scan? A: A scan creates a digital file; a fax transmits a document’s image over a phone line to another fax machine.
Q: Is faxing more secure than email? A: Yes, traditional point-to-point faxing is generally considered more secure than standard email.
Q: Can I use my main phone line for a fax machine? A: You can, but a dedicated line is better to avoid call interruptions and missed faxes.
Q: What does “ADF” stand for? A: ADF stands for “Auto Document Feeder,” which feeds multiple pages automatically.
Q: Can I fax from my cell phone? A: Yes, using the mobile app associated with your wireless all-in-one printer.
Conclusion
The 5 best wireless fax machines genuinely demonstrate how a classic technology has adapted to the modern, connected office.
These essential all-in-one devices provide the security of traditional faxing while adding the immense convenience of Wi-Fi and mobile integration.
By choosing a machine with the right features for your workflow—be it a high-speed laser or a versatile inkjet—you are creating a powerful central hub for all your document needs.
Ultimately, a modern wireless fax machine is a smart investment, bridging the gap between essential security and wireless productivity.